Records Center Facility Safety & Security Program
- The facilities are of jointed masonry and concrete tilt-up construction designed for controlled temperature and humidity.
- Ceiling sprinklers are in place according to the stringent requirements of the Fire Dept. and are monitored 24 hrs. a day with a quarterly maintenance schedule.
- Infrared detectors are placed throughout both buildings to prevent unauthorized intrusion with 24hr. central station monitoring.
- All cartons are placed on steel shelving that is bolted to the concrete floor and engineered to withstand generally accepted seismic activity.
- Only Penn Records Management bonded personnel are allowed to access your records upon your request for service.
- Forced Authorization allows only your personnel whom you have authorized in writing to request service.
- The O’Neil Software program, a leader worldwide in the record storage industry, tracks all movement of your carton from warehouse to your facility with a signed work order for receipt of cartons. O’Neil Software is a powerful & sophisticated tool to keep detailed records of all activity.
- Knowledgeable and uniformed Penn Records Management drivers deliver files to you in sealed bags.
- All deliveries are made in Penn owned vehicles & covered by a one million dollar umbrella insurance policy. No third party deliveries.
- Our computer system is backed up daily and our Disaster Recovery Plan audited yearly.
- Complete conformance to the PRISM (Professional Records & Information Services Management) and ARMA (Association of Record Managers of American) Quality Assurance Standards.
